Custom Isv.Config behavior based on User Security Roles

In Microsoft Dynamics CRM we can embed our custom solution throw sitemap, isv.config and iframe. If we want to have a custom behavior in isv.config based on User Security Roles we can inject javascript to do that.

Here is a custom button on toolbar that has custom javascript inside isv.config:

<ToolBar ValidForCreate="0" ValidForUpdate="0">

  <Button Icon="/_imgs/ico_16_1013.gif" ValidForCreate="0" 
ValidForUpdate="0" PassParams="1" WinMode="0" JavaScript="…………">

    <Titles>

      <Title LCID="1033" Text="Export To CSV" />

    </Titles>

      <ToolTips>

      <ToolTip LCID="1033" Text="Export To CSV" />

    </ToolTips>

  </Button>

</ToolBar>

 

Inside javascript we want a function to return all roles of a specific user by creating s SOAP message request:

//*********************

function GetCurrentUserRoles()

{

 var xml = "" +

 "<?xml version=\"1.0\" encoding=\"utf-8\"?>" +

 "<soap:Envelope xmlns:soap=\"http://schemas.xmlsoap.org/soap/envelope/\" " +

 " xmlns:xsi=\"http://www.w3.org/2001/XMLSchema-instance\" xmlns:xsd=\"http://www.w3.org/2001/XMLSchema\">" +

 GenerateAuthenticationHeader() +

 " <soap:Body>" +

 " <RetrieveMultiple xmlns=\"http://schemas.microsoft.com/crm/2007/WebServices\">" +

 " <query xmlns:q1=\"http://schemas.microsoft.com/crm/2006/Query\" xsi:type=\"q1:QueryExpression\">" +

 " <q1:EntityName>role</q1:EntityName>" +

 " <q1:ColumnSet xsi:type=\"q1:ColumnSet\">" +

 " <q1:Attributes>" +

 " <q1:Attribute>name</q1:Attribute>" +

 " </q1:Attributes>" +

 " </q1:ColumnSet>" +

 " <q1:Distinct>false</q1:Distinct>" +

 " <q1:LinkEntities>" +

 " <q1:LinkEntity>" +

 " <q1:LinkFromAttributeName>roleid</q1:LinkFromAttributeName>" +

 " <q1:LinkFromEntityName>role</q1:LinkFromEntityName>" +

 " <q1:LinkToEntityName>systemuserroles</q1:LinkToEntityName>" +

 " <q1:LinkToAttributeName>roleid</q1:LinkToAttributeName>" +

 " <q1:JoinOperator>Inner</q1:JoinOperator>" +

 " <q1:LinkEntities>" +

 " <q1:LinkEntity>" +

 " <q1:LinkFromAttributeName>systemuserid</q1:LinkFromAttributeName>" +

 " <q1:LinkFromEntityName>systemuserroles</q1:LinkFromEntityName>" +

 " <q1:LinkToEntityName>systemuser</q1:LinkToEntityName>" +

 " <q1:LinkToAttributeName>systemuserid</q1:LinkToAttributeName>" +

 " <q1:JoinOperator>Inner</q1:JoinOperator>" +

 " <q1:LinkCriteria>" +

 " <q1:FilterOperator>And</q1:FilterOperator>" +

 " <q1:Conditions>" +

 " <q1:Condition>" +

 " <q1:AttributeName>systemuserid</q1:AttributeName>" +

 " <q1:Operator>EqualUserId</q1:Operator>" +

 " </q1:Condition>" +

 " </q1:Conditions>" +

 " </q1:LinkCriteria>" +

 " </q1:LinkEntity>" +

 " </q1:LinkEntities>" +

 " </q1:LinkEntity>" +

 " </q1:LinkEntities>" +

 " </query>" +

 " </RetrieveMultiple>" +

 " </soap:Body>" +

 "</soap:Envelope>" +

 "";

 var xmlHttpRequest = new ActiveXObject("Msxml2.XMLHTTP");

 xmlHttpRequest.Open("POST", "/mscrmservices/2007/CrmService.asmx", false);

 xmlHttpRequest.setRequestHeader("SOAPAction"," http://schemas.microsoft.com/crm/2007/WebServices/RetrieveMultiple");

 xmlHttpRequest.setRequestHeader("Content-Type", "text/xml; charset=utf-8");

 xmlHttpRequest.setRequestHeader("Content-Length", xml.length);

 xmlHttpRequest.send(xml);

 var resultXml = xmlHttpRequest.responseXML;

 return(resultXml);

}

//*********************

Then we need a function to check if specified user has specified role:

//*********************

function UserHasRole(roleName) {

    //get Current User Roles, oXml is an object

    var oXml = GetCurrentUserRoles();

    if (oXml != null) {

        //select the node text

        var roles = oXml.selectNodes("//BusinessEntity/q1:name");

        if (roles != null) {

            for (i = 0; i < roles.length; i++) {

                if (roles[i].text == roleName) {

                    //return true if user has this role

                    return true;

                }

            }

        }

    }

    //otherwise return false

    return false;

}

//*********************

Finally we have the actual code for button. Our intention is to check if a user has a specific security role (by name) and if he has it, to restrict him from making executing the action of button.

if(!UserHasRole("No CSV Export"))

{

  // OK pass and go to custom solution for making the export

  window.open('/ISV/CRMISVCustoms/ExportToCSV.aspx?orgname=' + ORG_UNIQUE_NAME,'ExportCSV','width=500,height=200,resizable=yes');

}

else

{

   // Not authorized

   alert('You are not authorized to Export in csv');

}

Microsoft Dynamics CRM limits export to 10000 rows to Excel

Our customer is making lists of contacts to send then in third parties for process. The number of contacts in those list can be larger than 50000. When we made an export to excel we saw that only 10000 contacts where exported. It turned out that there was a limitation in the organization database for exporting only 10000 rows from excel. The solution was easy. We changed the limit value from sql server (table OrganizationBase field MaxRecordsForExportToExcel). The query was:

update OrganizationBase set

      MaxRecordsForExportToExcel = 65500

After the query we made a restart of iis and everything worked.

The E-mail Router service could not run the service main background thread

Well I found in a Microsoft Dynamics CRM 4.0 rollup 10 with email router (on-premise) deployment that the email router service was stopped. I tryed to start the service and I couldn' t. I looked at event viewer and I found this log:

#16192 - The E-mail Router service could not run the service main background thread. The E-mail Router service cannot continue and will now shut down. System.Configuration.ConfigurationErrorsException: The E-mail router service cannot access system state file Microsoft.Crm.Tools.EmailAgent.SystemState.xml. The file may be missing or may not be accessible. The E-mail Router service cannot continue and will now shut down. ---> System.Xml.XmlException: Root element is missing.
   at System.Xml.XmlTextReaderImpl.Throw(Exception e)
   at System.Xml.XmlTextReaderImpl.ParseDocumentContent()
   at System.Xml.XmlLoader.Load(XmlDocument doc, XmlReader reader, Boolean preserveWhitespace)
   at System.Xml.XmlDocument.Load(XmlReader reader)
   at System.Xml.XmlDocument.Load(String filename)
   at Microsoft.Crm.Tools.Email.Providers.ConfigFileReader..ctor(String filePath, ServiceLogger serviceLogger)
   at Microsoft.Crm.Tools.Email.Providers.SystemState.Initialize(ServiceLogger serviceLogger)
   at Microsoft.Crm.Tools.Email.Agent.ServiceCore.InitializeSystemConfiguration()
   --- End of inner exception stack trace ---
   at Microsoft.Crm.Tools.Email.Agent.ServiceCore.InitializeSystemConfiguration()
   at Microsoft.Crm.Tools.Email.Agent.ServiceCore.ExecuteService()

After some search I found here that file Microsoft.Crm.Tools.EmailAgent.SystemState.xml was corrupted. I deleted the file and started the email router service.

Change max publish duplicate detection rules

We have an on premise CRM 4.0 rollup 10 deployment, and our client have requested a number of duplicate detection rules upon leads. We started the development of the rules but when we tried to publish then the system informed us that only 5 rules where allowed per entity.

After some googling we found a solution to our problem. In MSCRM_CONFIG database table DeploymentProperties witch holds the constraint of max 5 rules per entity. With a simple query and a full restart of IIS – CRM Asynchronous Service we were able to publish more than 5 rules.

The query for max 7 duplicate detection rules was:

update DeploymentProperties set

      IntColumn = 7

where ColumnName = 'DupMaxPublishedRules'

The above solution is not supported by Microsoft and can cause serious performance issues, but in our case (the number of leads is relatively small) we didn’t have any problem.

Deserialization failed: The 'DataType' attribute is not declared

I faced the above problem when I tried to open a report in Visual Studio 2008. I had edited the report many times in the past and I don’t know what caused the problem. In my opinion it must be a bug of the report builder of Visual Studio 2008. I opened the xml definition of the report and compared it with a version of the report witch was working. The difference can be found below.

Working xml

      <ValidValues>

        <ParameterValues>

          <ParameterValue>

            <Value>-1</Value>

            <Label>Less Than</Label>

          </ParameterValue>

          <ParameterValue>

            <Value>0</Value>

            <Label>Equal</Label>

          </ParameterValue>

          <ParameterValue>

            <Value>1Value>

            <Label>Greater Than</Label>

          </ParameterValue>

        </ParameterValues>

      </ValidValues>

Not working xml

      <ValidValues>

        <ParameterValues>

          <ParameterValue>

            <Value DataType="Integer">-1</Value>

            <Label>Less Than</Label>

          </ParameterValue>

          <ParameterValue>

            <Value DataType="Integer">0</Value>

            <Label>Equal</Label>

          </ParameterValue>

          <ParameterValue>

            <Value DataType="Integer">1</Value>

            <Label>Greater Than</Label>

          </ParameterValue>

        </ParameterValues>

      </ValidValues>

I removed the DataType attribute and everything worked fine

Sql2k8 (x64) fails on PassPidBackFromComponentUpdate 0x80070006 (E_HANDLE)

We were trying to install sql server 2008 from an MSDN subscription and we got an error message 0x80070006 (E_HANDLE). After some googling we found that is a MSDN bug and the solution to the problem was in the product key selection to simply select the "Specify a free edition" radio button without changing the shown PID, then reselect the "Enter the product key" radio button (again without changing the PID). That was crazy... The original post of the solution can be found here.

User ID assosiated with the current record is not valid

We had a CRM 4 rollup 10 installation in a on premise deployment and we tried to make an image of the deployment and change the name of the computer. At the end of the procedure we couldn’t login to the original server and the server returned the following message User ID associated with the current record is not valid.
Well the problem that caused this message was that the machine principal in active directory had become invalid. We fixed the problem be making the following steps:
1. We detached the server machine from the domain and we made sure that the principal of the server was deleted from AD.

2. We attached again the machine to AD.

3. We added the newly created machine principal to the following crm security groups: PrivReportingGroup, SQLAccessGroup and PrivUserGroup (CRM security groups of deployment)

After that we were able to login again:-)

How to iterate on Tablix rows?

I have implemented a custom renderer for sql server 2005 in order to send direct information from a report to Microsoft Dynamics CRM. When they announced me that I have to port the solution to sql server 2008 I encountered the following problems:

1. The namespace have been changed from

Microsoft.ReportingServices.ReportRendering;

to

Microsoft.ReportingServices.OnDemandReportRendering;

2. Control Table did not exist and had been replaced with Tablix. The iteration of table rows was easy, and I have implement it like this

Table table = reportItem as Table;

for (int j = 0; j < table.DetailRows.Count; j++)

{

    TableDetailRowCollection tableDetailRow = table.DetailRows[j];

    for (int k = 0; k < tableDetailRow.Count; k++)

    {

        …

    }

}

But the Tablix control does not work like this. In order to iterate through the tablix rows I implemented the following code

Tablix table = reportItem as Tablix;                                               

int pos = -1;

foreach (TablixMember memberDef in table.RowHierarchy.MemberCollection)

{

    pos++;

    if (memberDef.IsStatic)

        continue;

    TablixDynamicMemberInstance instance = (TablixDynamicMemberInstance)memberDef.Instance;

    instance.ResetContext();

    while (instance.MoveNext())

    {

        foreach (TablixCell tableCell in table.Body.RowCollection[pos])

        {

            if (tableCell.CellContents.ReportItem is TextBox)

            {

                ...

            }

        }                               

    }

}

Finally Microsoft Dynamics NAV 2009 sp1 released for Greece

Finally the long waited greek localization of Microsoft Dynamics NAV 2009 sp1 has been released. It can be found at microsoft partnersource:

https://mbs.microsoft.com/partnersource/downloads/releases/microsoftdynamicsnav2009sp1.htm?printpage=false

For existing installations you have to look at the localized folder of dvd. The path is

DVD\Installers\GR\

and contains all the localized versions of the clients, servers, documentation, and outlook plug-in.

installation of cab was unsuccessful on HP 214

Well I was trying to install a simple cab in my pocket pc hp 214 and I was getting the annoying message installation of cab was unsuccessful. I searched in google for hours, I found some intresting articles about security and deployment in pocket pc devices like http://www.codeproject.com/KB/mobile/signcode.aspx, but my problem was not solved. So I started building the cab from the ground up, and I noticed that even empty it couldn' t be deployed. After a lot I found the source of the problem. The property value of Manufacturer was http://www.netserve.gr (as I originally wanted) but this name was not valid for deployment (I still dont know why).

I changed property to www.netserve.gr and the cab deployed successfully to the device.

Crm Integration Using SSIS

A common situation in Microsoft Dynamics CRM is to integrate data from a foreign system. In order to do that we must read data from the external source and import then using custom rules inside CRM using the webservice. An easy approach is to use SQL integration services. The tricky part of this approach is how to consume the CRM web service inside Ingration Services. The article below shows an easy way to do that.

http://blogs.msdn.com/crm/archive/2008/05/07/integrating-crm-using-sql-integration-services-ssis.aspx

How to retrieve GUID of current Active Directory user

If you want to find the guid of current active directory user write the code below to a windows host file and execute it

' NameTranslate constants
Const ADS_NAME_INITTYPE_GC = 3
Const ADS_NAME_TYPE_NT4    = 3
Const ADS_NAME_TYPE_GUID   = 7




' Determine the NetBIOS name of the domain and the NT name of the current user.
Set objNet = WScript.CreateObject("WScript.Network")
strNT4Name = objNet.UserDomain & "\" & objNet.UserName


' Use the NameTranslate object to convert the NT user name to the GUID
Set objNameTranslate = WScript.CreateObject("NameTranslate")


' Initialize NameTranslate by locating the Global Catalog.
objNameTranslate.Init ADS_NAME_INITTYPE_GC, ""


' Use the Set method to specify the NT format of the object name.
objNameTranslate.Set ADS_NAME_TYPE_NT4, strNT4Name


' Use the Get method to retrieve the GUID string.
WScript.Echo objNameTranslate.Get(ADS_NAME_TYPE_GUID)

Problem after deleting Active Directory User Account

I found my self in a strange situation after disabling a user from Microsoft Dynamics CRM 4.0 and the deleting the user from Active Directory. I couldn’t enable again the user because there was no Active Directory User associated with it. I tried many solutions to bypass this problem but they did not worked for me. The only solution that worked was to remove the company from the deployment (I made a backup first, just in case) and then I import the same company. When importing a company Microsoft Dynamics CRM 4.0 make new associations of crm users with active directory users, so I matched the disabled user with a new account of active directory.

Different sorting on Temporary and Normal Tables in Navision

Last week I had a problem with a client witch was that the export of dimensions on analysis view was wrong. After a lot of research I found the following detail. Navision sorting on Code field is different when the table is normal and when the table is temporary.

Lets say that we have a table with a key field (ID => Code 10). If we insert into table values ‘1000’, ‘1000-1’, ‘1001’ and we open the table we will see the following sorting

1000

1000-1

1001

If we create then a form with SourceTableTemporary = Yes on form properties

and insert the same values, the sorting will be like this

1000

1001

1000-1

Error Reinstalling CRM 4.0

The following error occurred when trying to reinstall MS Dynamics CRM 4.0. The problem is that the uninstall process of CRM does not make a complete removal of all the security principals from the system.

In order to make a proper uninstall of Microsoft Dynamics CRM 4.0 product, I followed the steps below:


1. I made the uninstall of all crm products from add/remove programs


2. I deleted all contents of crm directory. Mine was ‘C:\Program Files\Microsoft Dynamics CRM’


3. From Active Directory I removed all the crm principals

Principals in you deployment may be placed on other folder in Active Directory depending of the installation you have made


4. From Sql Server I made a backup and then a delete of all crm databases (*_MSCRM, *_CONFIG)
5. From Sql Server I removed all the crm principals

6. I deleted CRM registry settings HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\MSCRM (I had a trace flag on, and a language pack)

After all this I made a brand new installation without any problem.


This post help me to come with this solution

How to determine if a Table has data per company in Microsoft Dynamics Nav

In order to find out if table data of Table is per company we are going to use a special table called Object. First we make the declaration of the record

Next at C/AL we can do the following

recTable.RESET;

recTable.SETRANGE(Type, recTable.Type::TableData);

recTable.SETRANGE("Company Name", '');

recTable.SETRANGE(ID, DATABASE::"Item Ledger Entry");  // Here use table id witch you want to inspect

IF recTable.FINDFIRST THEN

  // Table has not data per company

When Microsoft Dynamics Nav 2009 sp1 will be released for Greece

Well nobody knows for sure, but I heard unofficial from microsoft that the new version will be released at 1st of May. I' m looking forward to it

Sql Tutorial

What is SQL?

• SQL stands for Structured Query Language
• SQL lets you access and manipulate databases
• SQL is an ANSI (American National Standards Institute) standard

---

What Can SQL do?

• SQL can execute queries against a database
• SQL can retrieve data from a database
• SQL can insert records in a database
• SQL can update records in a database
• SQL can delete records from a database
• SQL can create new databases
• SQL can create new tables in a database
• SQL can create stored procedures in a database
• SQL can create views in a database
• SQL can set permissions on tables, procedures, and views

---

SQL is a Standard - BUT....

Although SQL is an ANSI (American National Standards Institute) standard, there are many different versions of the SQL language.
However, to be compliant with the ANSI standard, they all support at least the major commands (such as SELECT, UPDATE, DELETE, INSERT, WHERE) in a similar manner.
Note: Most of the SQL database programs also have their own proprietary extensions in addition to the SQL standard!

---

Database Tables

A database most often contains one or more tables. Each table is identified by a name (e.g. "Customers" or "Orders"). Tables contain records (rows) with data.
Below is an example of a table called "Persons":

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

The table above contains three records (one for each person) and five columns (P_Id, LastName, FirstName, Address, and City).

---

SQL Statements

Most of the actions you need to perform on a database are done with SQL statements.
The following SQL statement will select all the records in the "Persons" table:

SELECT * FROM Persons

---

SQL DML and DDL

SQL can be divided into two parts: The Data Manipulation Language (DML) and the Data Definition Language (DDL).
The query and update commands form the DML part of SQL:

• SELECT - extracts data from a database
• UPDATE - updates data in a database
• DELETE - deletes data from a database
• INSERT INTO - inserts new data into a database

The DDL part of SQL permits database tables to be created or deleted. It also define indexes (keys), specify links between tables, and impose constraints between tables. The most important DDL statements in SQL are:

• CREATE DATABASE - creates a new database
• ALTER DATABASE - modifies a database
• CREATE TABLE - creates a new table
• ALTER TABLE - modifies a table
• DROP TABLE - deletes a table
• CREATE INDEX - creates an index (search key)
• DROP INDEX - deletes an index

---

The SQL SELECT Statement

The SELECT statement is used to select data from a database.
The result is stored in a result table, called the result-set.

SQL SELECT Syntax

SELECT column_name(s) FROM table_name

and

SELECT * FROM table_name

Note: SQL is not case sensitive. SELECT is the same as select.

---

An SQL SELECT Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select the content of the columns named "LastName" and "FirstName" from the table above.
We use the following SELECT statement:

SELECT LastName,FirstName FROM Persons

The result-set will look like this:

LastName	FirstName
Hansen	Ola
Svendson	Tove
Pettersen	Kari

---

SELECT * Example

Now we want to select all the columns from the "Persons" table.
We use the following SELECT statement: 

SELECT * FROM Persons

Tip: The asterisk (*) is a quick way of selecting all columns!
The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

---

The SQL SELECT DISTINCT Statement

In a table, some of the columns may contain duplicate values. This is not a problem, however, sometimes you will want to list only the different (distinct) values in a table.
The DISTINCT keyword can be used to return only distinct (different) values.

SQL SELECT DISTINCT Syntax

SELECT DISTINCT column_name(s) FROM table_name

---

SELECT DISTINCT Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select only the distinct values from the column named "City" from the table above.
We use the following SELECT statement:

SELECT DISTINCT City FROM Persons

The result-set will look like this:

City

Sandnes

Stavanger

---

The WHERE clause is used to filter records.

---

The WHERE Clause 

The WHERE clause is used to extract only those records that fulfill a specified criterion.

SQL WHERE Syntax

SELECT column_name(s) FROM table_name WHERE column_name operator value

---

WHERE Clause Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select only the persons living in the city "Sandnes" from the table above.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City='Sandnes'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

---

Quotes Around Text Fields

SQL uses single quotes around text values (most database systems will also accept double quotes).
Although, numeric values should not be enclosed in quotes.
For text values:

This is correct: SELECT * FROM Persons WHERE FirstName='Tove' This is wrong: SELECT * FROM Persons WHERE FirstName=Tove

For numeric values:

This is correct: SELECT * FROM Persons WHERE Year=1965 This is wrong: SELECT * FROM Persons WHERE Year='1965'

---

Operators Allowed in the WHERE Clause

With the WHERE clause, the following operators can be used:

Operator	Description
=	Equal
<>	Not equal
>	Greater than
<	Less than
>=	Greater than or equal
<=	Less than or equal
BETWEEN	Between an inclusive range
LIKE	Search for a pattern
IN	If you know the exact value you want to return for at least one of the columns

Note: In some versions of SQL the <> operator may be written as !=

The AND & OR operators are used to filter records based on more than one condition.

---

The AND & OR Operators

The AND operator displays a record if both the first condition and the second condition is true.
The OR operator displays a record if either the first condition or the second condition is true.

---

AND Operator Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select only the persons with the first name equal to "Tove" AND the last name equal to "Svendson":
We use the following SELECT statement:

SELECT * FROM Persons WHERE FirstName='Tove' AND LastName='Svendson'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
2	Svendson	Tove	Borgvn 23	Sandnes

---

OR Operator Example

Now we want to select only the persons with the first name equal to "Tove" OR the first name equal to "Ola":
We use the following SELECT statement:

SELECT * FROM Persons WHERE FirstName='Tove' OR FirstName='Ola'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

---

Combining AND & OR

You can also combine AND and OR (use parenthesis to form complex expressions).
Now we want to select only the persons with the last name equal to "Svendson" AND the first name equal to "Tove" OR to "Ola":
We use the following SELECT statement:

SELECT * FROM Persons WHERE LastName='Svendson' AND (FirstName='Tove' OR FirstName='Ola')

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
2	Svendson	Tove	Borgvn 23	Sandnes

---

---

The ORDER BY keyword is used to sort the result-set.

---

The ORDER BY Keyword

The ORDER BY keyword is used to sort the result-set by a specified column.
The ORDER BY keyword sort the records in ascending order by default.
If you want to sort the records in a descending order, you can use the DESC keyword.

SQL ORDER BY Syntax

SELECT column_name(s) FROM table_name ORDER BY column_name(s) ASC|DESC

---

ORDER BY Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Tom	Vingvn 23	Stavanger

Now we want to select all the persons from the table above, however, we want to sort the persons by their last name.
We use the following SELECT statement:

SELECT * FROM Persons ORDER BY LastName

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
4	Nilsen	Tom	Vingvn 23	Stavanger
3	Pettersen	Kari	Storgt 20	Stavanger
2	Svendson	Tove	Borgvn 23	Sandnes

---

ORDER BY DESC Example

Now we want to select all the persons from the table above, however, we want to sort the persons descending by their last name.
We use the following SELECT statement:

SELECT * FROM Persons ORDER BY LastName DESC

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Tom	Vingvn 23	Stavanger
1	Hansen	Ola	Timoteivn 10	Sandnes

---

The TOP Clause

The TOP clause is used to specify the number of records to return.
The TOP clause can be very useful on large tables with thousands of records. Returning a large number of records can impact on performance.
Note: Not all database systems support the TOP clause.

SQL SELECT TOP Syntax

SELECT TOP number|percent column_name(s) FROM table_name

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SQL TOP Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Tom	Vingvn 23	Stavanger

Now we want to select only the two first records in the table above.
We use the following SELECT statement:

SELECT TOP 2 * FROM Persons

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

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SQL TOP PERCENT Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Tom	Vingvn 23	Stavanger

Now we want to select only 50% of the records in the table above.
We use the following SELECT statement:

SELECT TOP 50 PERCENT * FROM Persons

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

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The LIKE Operator

The LIKE operator is used to search for a specified pattern in a column.

SQL LIKE Syntax

SELECT column_name(s) FROM table_name WHERE column_name LIKE pattern

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LIKE Operator Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select the persons living in a city that starts with "s" from the table above.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City LIKE 's%'

The "%" sign can be used to define wildcards (missing letters in the pattern) both before and after the pattern.
The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Next, we want to select the persons living in a city that ends with an "s" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City LIKE '%s'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

Next, we want to select the persons living in a city that contains the pattern "tav" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City LIKE '%tav%'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
3	Pettersen	Kari	Storgt 20	Stavanger

It is also possible to select the persons living in a city that NOT contains the pattern "tav" from the "Persons" table, by using the NOT keyword.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City NOT LIKE '%tav%'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

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SQL Wildcards 

SQL wildcards can substitute for one or more characters when searching for data in a database.
SQL wildcards must be used with the SQL LIKE operator.
With SQL, the following wildcards can be used:

Wildcard	Description
%	A substitute for zero or more characters
_	A substitute for exactly one character
[charlist]	Any single character in charlist
[^charlist] or [!charlist]	Any single character not in charlist

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SQL Wildcard Examples

We have the following "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

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Using the % Wildcard

Now we want to select the persons living in a city that starts with "sa" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City LIKE 'sa%'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

Next, we want to select the persons living in a city that contains the pattern "nes" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE City LIKE '%nes%'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes

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Using the _ Wildcard

Now we want to select the persons with a first name that starts with any character, followed by "la" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE FirstName LIKE '_la'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes

Next, we want to select the persons with a last name that starts with "S", followed by any character, followed by "end", followed by any character, followed by "on" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE LastName LIKE 'S_end_on'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
2	Svendson	Tove	Borgvn 23	Sandnes

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Using the [charlist] Wildcard

Now we want to select the persons with a last name that starts with "b" or "s" or "p" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE LastName LIKE '[bsp]%'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Next, we want to select the persons with a last name that do not start with "b" or "s" or "p" from the "Persons" table.
We use the following SELECT statement:

SELECT * FROM Persons WHERE LastName LIKE '[!bsp]%'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes

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The IN Operator

The IN operator allows you to specify multiple values in a WHERE clause.

SQL IN Syntax

SELECT column_name(s) FROM table_name WHERE column_name IN (value1,value2,...)

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IN Operator Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select the persons with a last name equal to "Hansen" or "Pettersen" from the table above.
We use the following SELECT statement:

SELECT * FROM Persons WHERE LastName IN ('Hansen','Pettersen')

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

The BETWEEN operator is used in a WHERE clause to select a range of data between two values.

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The BETWEEN Operator

The BETWEEN operator selects a range of data between two values. The values can be numbers, text, or dates.

SQL BETWEEN Syntax

SELECT column_name(s) FROM table_name WHERE column_name BETWEEN value1 AND value2

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BETWEEN Operator Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select the persons with a last name alphabetically between "Hansen" and "Pettersen" from the table above.
We use the following SELECT statement:

SELECT * FROM Persons WHERE LastName BETWEEN 'Hansen' AND 'Pettersen'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes

Note: The BETWEEN operator is treated differently in different databases.
In some databases a person with the LastName of "Hansen" or "Pettersen" will not be listed (BETWEEN only selects fields that are between and excluding the test values).
In other databases a person with the last name of "Hansen" or "Pettersen" will be listed (BETWEEN selects fields that are between and including the test values).
And in other databases a person with the last name of "Hansen" will be listed, but "Pettersen" will not be listed (BETWEEN selects fields between the test values, including the first test value and excluding the last test value).
Therefore: Check how your database treats the BETWEEN operator.

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Example 2

To display the persons outside the range in the previous example, use NOT BETWEEN:

SELECT * FROM Persons WHERE LastName NOT BETWEEN 'Hansen' AND 'Pettersen'

The result-set will look like this:

P_Id	LastName	FirstName	Address	City
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

With SQL, an alias name can be given to a table or to a column.

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SQL Alias

You can give a table or a column another name by using an alias. This can be a good thing to do if you have very long or complex table names or column names.
An alias name could be anything, but usually it is short.

SQL Alias Syntax for Tables

SELECT column_name(s) FROM table_name AS alias_name

SQL Alias Syntax for Columns

SELECT column_name AS alias_name FROM table_name

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Alias Example

Assume we have a table called "Persons" and another table called "Product_Orders". We will give the table aliases of "p" an "po" respectively.
Now we want to list all the orders that "Ola Hansen" is responsible for.
We use the following SELECT statement:

SELECT po.OrderID, p.LastName, p.FirstName FROM Persons AS p, Product_Orders AS po WHERE p.LastName='Hansen' WHERE p.FirstName='Ola'

The same SELECT statement without aliases:

SELECT Product_Orders.OrderID, Persons.LastName, Persons.FirstName FROM Persons, Product_Orders WHERE Persons.LastName='Hansen' WHERE Persons.FirstName='Ola'

As you'll see from the two SELECT statements above; aliases can make queries easier to both write and to read.

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The JOIN keyword is used to query data from two or more tables, based on a relationship between certain columns in these tables.

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SQL JOIN

The JOIN keyword is used in an SQL statement to query data from two or more tables, based on a relationship between certain columns in these tables.
Tables in a database are often related to each other with keys.
A primary key is a column with a unique value for each row. Each primary key value must be unique within the table. The purpose is to bind data together, across tables, without repeating all of the data in every table.
Look at the "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Note that the "P_Id" column is the primary key in the "Persons" table. This means that no two rows can have the same P_Id. The P_Id distinguishes two persons even if they have the same name.
Next, we have the "Orders" table:

O_Id	OrderNo	P_Id
1	77895	3
2	44678	3
3	22456	1
4	24562	1
5	34764	15

Note that the "O_Id" column is the primary key in the "Orders" table and that the "P_Id" column refers to the persons in the "Persons" table without using their names.
Notice that the relationship between the two tables above is the "P_Id" column.

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Different SQL JOINs

Before we continue with examples, we will list the types of JOIN you can use, and the differences between them.

• JOIN: Return rows when there is at least one match in both tables
• LEFT JOIN: Return all rows from the left table, even if there are no matches in the right table
• RIGHT JOIN: Return all rows from the right table, even if there are no matches in the left table
• FULL JOIN: Return rows when there is a match in one of the tables

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SQL INNER JOIN Keyword

The INNER JOIN keyword return rows when there is at least one match in both tables.

SQL INNER JOIN Syntax

SELECT column_name(s) FROM table_name1 INNER JOIN table_name2 ON table_name1.column_name=table_name2.column_name

PS: INNER JOIN is the same as JOIN.

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SQL INNER JOIN Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

The "Orders" table:

O_Id	OrderNo	P_Id
1	77895	3
2	44678	3
3	22456	1
4	24562	1
5	34764	15

Now we want to list all the persons with any orders.
We use the following SELECT statement:

SELECT Persons.LastName, Persons.FirstName, Orders.OrderNo FROM Persons INNER JOIN Orders ON Persons.P_Id=Orders.P_Id ORDER BY Persons.LastName

The result-set will look like this:

LastName	FirstName	OrderNo
Hansen	Ola	22456
Hansen	Ola	24562
Pettersen	Kari	77895
Pettersen	Kari	44678

The INNER JOIN keyword return rows when there is at least one match in both tables. If there are rows in "Persons" that do not have matches in "Orders", those rows will NOT be listed.

SQL LEFT JOIN Keyword

The LEFT JOIN keyword returns all rows from the left table (table_name1), even if there are no matches in the right table (table_name2).

SQL LEFT JOIN Syntax

SELECT column_name(s) FROM table_name1 LEFT JOIN table_name2 ON table_name1.column_name=table_name2.column_name

PS: In some databases LEFT JOIN is called LEFT OUTER JOIN.

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SQL LEFT JOIN Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

The "Orders" table:

O_Id	OrderNo	P_Id
1	77895	3
2	44678	3
3	22456	1
4	24562	1
5	34764	15

Now we want to list all the persons and their orders - if any, from the tables above.
We use the following SELECT statement:

SELECT Persons.LastName, Persons.FirstName, Orders.OrderNo FROM Persons LEFT JOIN Orders ON Persons.P_Id=Orders.P_Id ORDER BY Persons.LastName

The result-set will look like this:

LastName	FirstName	OrderNo
Hansen	Ola	22456
Hansen	Ola	24562
Pettersen	Kari	77895
Pettersen	Kari	44678
Svendson	Tove

The LEFT JOIN keyword returns all the rows from the left table (Persons), even if there are no matches in the right table (Orders).

SQL RIGHT JOIN Keyword

The RIGHT JOIN keyword Return all rows from the right table (table_name2), even if there are no matches in the left table (table_name1).

SQL RIGHT JOIN Syntax

SELECT column_name(s) FROM table_name1 RIGHT JOIN table_name2 ON table_name1.column_name=table_name2.column_name

PS: In some databases RIGHT JOIN is called RIGHT OUTER JOIN.

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SQL RIGHT JOIN Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

The "Orders" table:

O_Id	OrderNo	P_Id
1	77895	3
2	44678	3
3	22456	1
4	24562	1
5	34764	15

Now we want to list all the orders with containing persons - if any, from the tables above.
We use the following SELECT statement:

SELECT Persons.LastName, Persons.FirstName, Orders.OrderNo FROM Persons RIGHT JOIN Orders ON Persons.P_Id=Orders.P_Id ORDER BY Persons.LastName

The result-set will look like this:

LastName	FirstName	OrderNo
Hansen	Ola	22456
Hansen	Ola	24562
Pettersen	Kari	77895
Pettersen	Kari	44678
		34764

The RIGHT JOIN keyword returns all the rows from the right table (Orders), even if there are no matches in the left table (Persons).

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SQL FULL JOIN Keyword

The FULL JOIN keyword return rows when there is a match in one of the tables.

SQL FULL JOIN Syntax

SELECT column_name(s) FROM table_name1 FULL JOIN table_name2 ON table_name1.column_name=table_name2.column_name

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SQL FULL JOIN Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

The "Orders" table:

O_Id	OrderNo	P_Id
1	77895	3
2	44678	3
3	22456	1
4	24562	1
5	34764	15

Now we want to list all the persons and their orders, and all the orders with their persons.
We use the following SELECT statement:

SELECT Persons.LastName, Persons.FirstName, Orders.OrderNo FROM Persons FULL JOIN Orders ON Persons.P_Id=Orders.P_Id ORDER BY Persons.LastName

The result-set will look like this:

LastName	FirstName	OrderNo
Hansen	Ola	22456
Hansen	Ola	24562
Pettersen	Kari	77895
Pettersen	Kari	44678
Svendson	Tove
		34764

The FULL JOIN keyword returns all the rows from the left table (Persons), and all the rows from the right table (Orders). If there are rows in "Persons" that do not have matches in "Orders", or if there are rows in "Orders" that do not have matches in "Persons", those rows will be listed as well.

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The SQL UNION operator combines two or more SELECT statements.

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The SQL UNION Operator

The UNION operator is used to combine the result-set of two or more SELECT statements.
Notice that each SELECT statement within the UNION must have the same number of columns. The columns must also have similar data types. Also, the columns in each SELECT statement must be in the same order.

SQL UNION Syntax

SELECT column_name(s) FROM table_name1 UNION SELECT column_name(s) FROM table_name2

Note: The UNION operator selects only distinct values by default. To allow duplicate values, use UNION ALL.

SQL UNION ALL Syntax

SELECT column_name(s) FROM table_name1 UNION ALL SELECT column_name(s) FROM table_name2

PS: The column names in the result-set of a UNION are always equal to the column names in the first SELECT statement in the UNION.

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SQL UNION Example

Look at the following tables:
"Employees_Norway":

E_ID	E_Name
01	Hansen, Ola
02	Svendson, Tove
03	Svendson, Stephen
04	Pettersen, Kari

"Employees_USA":

E_ID	E_Name
01	Turner, Sally
02	Kent, Clark
03	Svendson, Stephen
04	Scott, Stephen

Now we want to list all the different employees in Norway and USA.
We use the following SELECT statement:

SELECT E_Name FROM Employees_Norway UNION SELECT E_Name FROM Employees_USA

The result-set will look like this:

E_Name

Hansen, Ola

Svendson, Tove

Svendson, Stephen

Pettersen, Kari

Turner, Sally

Kent, Clark

Scott, Stephen

Note: This command cannot be used to list all employees in Norway and USA. In the example above we have two employees with equal names, and only one of them will be listed. The UNION command selects only distinct values.

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SQL UNION ALL Example

Now we want to list all employees in Norway and USA:

SELECT E_Name FROM Employees_Norway UNION ALL SELECT E_Name FROM Employees_USA

Result

E_Name

Hansen, Ola

Svendson, Tove

Svendson, Stephen

Pettersen, Kari

Turner, Sally

Kent, Clark

Svendson, Stephen

Scott, Stephen

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The SQL SELECT INTO statement can be used to create backup copies of tables.

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The SQL SELECT INTO Statement

The SELECT INTO statement selects data from one table and inserts it into a different table.
The SELECT INTO statement is most often used to create backup copies of tables.

SQL SELECT INTO Syntax

We can select all columns into the new table:

SELECT * INTO new_table_name [IN externaldatabase] FROM old_tablename

Or we can select only the columns we want into the new table:

SELECT column_name(s) INTO new_table_name [IN externaldatabase] FROM old_tablename

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SQL SELECT INTO Example

Make a Backup Copy - Now we want to make an exact copy of the data in our "Persons" table.
We use the following SQL statement:

SELECT * INTO Persons_Backup FROM Persons

We can also use the IN clause to copy the table into another database:

SELECT * INTO Persons_Backup IN 'Backup.mdb' FROM Persons

We can also copy only a few fields into the new table:

SELECT LastName,FirstName INTO Persons_Backup FROM Persons

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SQL SELECT INTO - With a WHERE Clause

We can also add a WHERE clause.
The following SQL statement creates a "Persons_Backup" table with only the persons who lives in the city "Sandnes":

SELECT LastName,Firstname INTO Persons_Backup FROM Persons WHERE City='Sandnes'

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SQL SELECT INTO - Joined Tables

Selecting data from more than one table is also possible.
The following example creates a "Persons_Order_Backup" table contains data from the two tables "Persons" and "Orders":

SELECT Persons.LastName,Orders.OrderNo INTO Persons_Order_Backup FROM Persons INNER JOIN Orders ON Persons.P_Id=Orders.P_Id

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The INSERT INTO statement is used to insert new records in a table.

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The INSERT INTO Statement

The INSERT INTO statement is used to insert a new row in a table.

SQL INSERT INTO Syntax

It is possible to write the INSERT INTO statement in two forms.
The first form doesn't specify the column names where the data will be inserted, only their values:

INSERT INTO table_name VALUES (value1, value2, value3,...)

The second form specifies both the column names and the values to be inserted:

INSERT INTO table_name (column1, column2, column3,...) VALUES (value1, value2, value3,...)

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SQL INSERT INTO Example

We have the following "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to insert a new row in the "Persons" table.
We use the following SQL statement:

INSERT INTO Persons VALUES (4,'Nilsen', 'Johan', 'Bakken 2', 'Stavanger')

The "Persons" table will now look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Johan	Bakken 2	Stavanger

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Insert Data Only in Specified Columns

It is also possible to only add data in specific columns.
The following SQL statement will add a new row, but only add data in the "P_Id", "LastName" and the "FirstName" columns:

INSERT INTO Persons (P_Id, LastName, FirstName) VALUES (5, 'Tjessem', 'Jakob')

The "Persons" table will now look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Johan	Bakken 2	Stavanger
5	Tjessem	Jakob

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The UPDATE statement is used to update records in a table.

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The UPDATE Statement

The UPDATE statement is used to update existing records in a table.

SQL UPDATE Syntax

UPDATE table_name SET column1=value, column2=value2,... WHERE some_column=some_value

Note: Notice the WHERE clause in the UPDATE syntax. The WHERE clause specifies which record or records that should be updated. If you omit the WHERE clause, all records will be updated!

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SQL UPDATE Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Johan	Bakken 2	Stavanger
5	Tjessem	Jakob

Now we want to update the person "Tjessem, Jakob" in the "Persons" table.
We use the following SQL statement:

UPDATE Persons SET Address='Nissestien 67', City='Sandnes' WHERE LastName='Tjessem' AND FirstName='Jakob'

The "Persons" table will now look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Johan	Bakken 2	Stavanger
5	Tjessem	Jakob	Nissestien 67	Sandnes

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SQL UPDATE Warning

Be careful when updating records. If we had omitted the WHERE clause in the example above, like this:

UPDATE Persons SET Address='Nissestien 67', City='Sandnes'

The "Persons" table would have looked like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Nissestien 67	Sandnes
2	Svendson	Tove	Nissestien 67	Sandnes
3	Pettersen	Kari	Nissestien 67	Sandnes
4	Nilsen	Johan	Nissestien 67	Sandnes
5	Tjessem	Jakob	Nissestien 67	Sandnes

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The DELETE statement is used to delete records in a table.

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The DELETE Statement

The DELETE statement is used to delete rows in a table.

SQL DELETE Syntax

DELETE FROM table_name WHERE some_column=some_value

Note: Notice the WHERE clause in the DELETE syntax. The WHERE clause specifies which record or records that should be deleted. If you omit the WHERE clause, all records will be deleted!

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SQL DELETE Example

The "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Johan	Bakken 2	Stavanger
5	Tjessem	Jakob	Nissestien 67	Sandnes

Now we want to delete the person "Tjessem, Jakob" in the "Persons" table.
We use the following SQL statement:

DELETE FROM Persons WHERE LastName='Tjessem' AND FirstName='Jakob'

The "Persons" table will now look like this:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger
4	Nilsen	Johan	Bakken 2	Stavanger

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Delete All Rows

It is possible to delete all rows in a table without deleting the table. This means that the table structure, attributes, and indexes will be intact:

DELETE FROM table_name or DELETE * FROM table_name

Note: Be very careful when deleting records. You cannot undo this statement!

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SQL has many built-in functions for performing calculations on data.

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SQL Aggregate Functions

SQL aggregate functions return a single value, calculated from values in a column.
Useful aggregate functions:

• AVG() - Returns the average value
• COUNT() - Returns the number of rows
• FIRST() - Returns the first value
• LAST() - Returns the last value
• MAX() - Returns the largest value
• MIN() - Returns the smallest value
• SUM() - Returns the sum

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SQL Scalar functions

SQL scalar functions return a single value, based on the input value.
Useful scalar functions:

• UCASE() - Converts a field to upper case
• LCASE() - Converts a field to lower case
• MID() - Extract characters from a text field
• LEN() - Returns the length of a text field
• ROUND() - Rounds a numeric field to the number of decimals specified
• NOW() - Returns the current system date and time
• FORMAT() - Formats how a field is to be displayed

Tip: The aggregate functions and the scalar functions will be explained in details in the next chapters.

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The COUNT() function returns the number of rows that matches a specified criteria.

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SQL COUNT(column_name) Syntax

The COUNT(column_name) function returns the number of values (NULL values will not be counted) of the specified column:

SELECT COUNT(column_name) FROM table_name

SQL COUNT(*) Syntax

The COUNT(*) function returns the number of records in a table:

SELECT COUNT(*) FROM table_name

SQL COUNT(DISTINCT column_name) Syntax

The COUNT(DISTINCT column_name) function returns the number of distinct values of the specified column:

SELECT COUNT(DISTINCT column_name) FROM table_name

Note: COUNT(DISTINCT) works with ORACLE and Microsoft SQL Server, but not with Microsoft Access.

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SQL COUNT(column_name) Example

We have the following "Orders" table:

O_Id	OrderDate	OrderPrice	Customer
1	2008/11/12	1000	Hansen
2	2008/10/23	1600	Nilsen
3	2008/09/02	700	Hansen
4	2008/09/03	300	Hansen
5	2008/08/30	2000	Jensen
6	2008/10/04	100	Nilsen

Now we want to count the number of orders from "Customer Nilsen".
We use the following SQL statement:

SELECT COUNT(Customer) AS CustomerNilsen FROM Orders WHERE Customer='Nilsen'

The result of the SQL statement above will be 2, because the customer Nilsen has made 2 orders in total:

CustomerNilsen

2

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SQL COUNT(*) Example

If we omit the WHERE clause, like this:

SELECT COUNT(*) AS NumberOfOrders FROM Orders

The result-set will look like this:

NumberOfOrders

6

which is the total number of rows in the table.

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SQL COUNT(DISTINCT column_name) Example

Now we want to count the number of unique customers in the "Orders" table.
We use the following SQL statement:

SELECT COUNT(DISTINCT Customer) AS NumberOfCustomers FROM Orders

The result-set will look like this:

NumberOfCustomers

3

which is the number of unique customers (Hansen, Nilsen, and Jensen) in the "Orders" table.

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The SUM() Function

The SUM() function returns the total sum of a numeric column.

SQL SUM() Syntax

SELECT SUM(column_name) FROM table_name

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SQL SUM() Example

We have the following "Orders" table:

O_Id	OrderDate	OrderPrice	Customer
1	2008/11/12	1000	Hansen
2	2008/10/23	1600	Nilsen
3	2008/09/02	700	Hansen
4	2008/09/03	300	Hansen
5	2008/08/30	2000	Jensen
6	2008/10/04	100	Nilsen

Now we want to find the sum of all "OrderPrice" fields".
We use the following SQL statement:

SELECT SUM(OrderPrice) AS OrderTotal FROM Orders

The result-set will look like this:

OrderTotal

5700

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Aggregate functions often need an added GROUP BY statement.

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The GROUP BY Statement

The GROUP BY statement is used in conjunction with the aggregate functions to group the result-set by one or more columns.

SQL GROUP BY Syntax

SELECT column_name, aggregate_function(column_name) FROM table_name WHERE column_name operator value GROUP BY column_name

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SQL GROUP BY Example

We have the following "Orders" table:

O_Id	OrderDate	OrderPrice	Customer
1	2008/11/12	1000	Hansen
2	2008/10/23	1600	Nilsen
3	2008/09/02	700	Hansen
4	2008/09/03	300	Hansen
5	2008/08/30	2000	Jensen
6	2008/10/04	100	Nilsen

Now we want to find the total sum (total order) of each customer.
We will have to use the GROUP BY statement to group the customers.
We use the following SQL statement:

SELECT Customer,SUM(OrderPrice) FROM Orders GROUP BY Customer

The result-set will look like this:

Customer	SUM(OrderPrice)
Hansen	2000
Nilsen	1700
Jensen	2000

Nice! Isn't it? :)
Let's see what happens if we omit the GROUP BY statement:

SELECT Customer,SUM(OrderPrice) FROM Orders

The result-set will look like this:

Customer	SUM(OrderPrice)
Hansen	5700
Nilsen	5700
Hansen	5700
Hansen	5700
Jensen	5700
Nilsen	5700

The result-set above is not what we wanted.
Explanation of why the above SELECT statement cannot be used: The SELECT statement above has two columns specified (Customer and SUM(OrderPrice). The "SUM(OrderPrice)" returns a single value (that is the total sum of the "OrderPrice" column), while "Customer" returns 6 values (one value for each row in the "Orders" table). This will therefore not give us the correct result. However, you have seen that the GROUP BY statement solves this problem.

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GROUP BY More Than One Column

We can also use the GROUP BY statement on more than one column, like this:

SELECT Customer,OrderDate,SUM(OrderPrice) FROM Orders GROUP BY Customer,OrderDate

The HAVING Clause

The HAVING clause was added to SQL because the WHERE keyword could not be used with aggregate functions.

SQL HAVING Syntax

SELECT column_name, aggregate_function(column_name) FROM table_name WHERE column_name operator value GROUP BY column_name HAVING aggregate_function(column_name) operator value

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SQL HAVING Example

We have the following "Orders" table:

O_Id	OrderDate	OrderPrice	Customer
1	2008/11/12	1000	Hansen
2	2008/10/23	1600	Nilsen
3	2008/09/02	700	Hansen
4	2008/09/03	300	Hansen
5	2008/08/30	2000	Jensen
6	2008/10/04	100	Nilsen

Now we want to find if any of the customers have a total order of less than 2000.
We use the following SQL statement:

SELECT Customer,SUM(OrderPrice) FROM Orders GROUP BY Customer HAVING SUM(OrderPrice)<2000

The result-set will look like this:

Customer	SUM(OrderPrice)
Nilsen	1700

Now we want to find if the customers "Hansen" or "Jensen" have a total order of more than 1500.
We add an ordinary WHERE clause to the SQL statement:

SELECT Customer,SUM(OrderPrice) FROM Orders WHERE Customer='Hansen' OR Customer='Jensen' GROUP BY Customer HAVING SUM(OrderPrice)>1500

The result-set will look like this:

Customer	SUM(OrderPrice)
Hansen	2000
Jensen	2000

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The MID() Function

The MID() function is used to extract characters from a text field.

SQL MID() Syntax

SELECT MID(column_name,start[,length]) FROM table_name

Parameter	Description
column_name	Required. The field to extract characters from.
start	Required. Specifies the starting position (starts at 1).
length	Optional. The number of characters to return. If omitted, the MID() function returns the rest of the text.

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SQL MID() Example

We have the following "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to extract the first four characters of the "City" column above.
We use the following SELECT statement:

SELECT MID(City,1,4) as SmallCity FROM Persons

The result-set will look like this:

SmallCity

Sand

Sand

Stav

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The LEN() Function

The LEN() function returns the length of the value in a text field.

SQL LEN() Syntax

SELECT LEN(column_name) FROM table_name

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SQL LEN() Example

We have the following "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola	Timoteivn 10	Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari	Storgt 20	Stavanger

Now we want to select the length of the values in the "Address" column above.
We use the following SELECT statement:

SELECT LEN(Address) as LengthOfAddress FROM Persons

The result-set will look like this:

LengthOfAddress

12

9

9

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The ROUND() Function

The ROUND() function is used to round a numeric field to the number of decimals specified.

SQL ROUND() Syntax

SELECT ROUND(column_name,decimals) FROM table_name

Parameter	Description
column_name	Required. The field to round.
decimals	Required. Specifies the number of decimals to be returned.

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SQL ROUND() Example

We have the following "Products" table:

Prod_Id	ProductName	Unit	UnitPrice
1	Jarlsberg	1000 g	10.45
2	Mascarpone	1000 g	32.56
3	Gorgonzola	1000 g	15.67

Now we want to display the product name and the price rounded to the nearest integer.
We use the following SELECT statement:

SELECT ProductName, ROUND(UnitPrice,0) as UnitPrice FROM Persons

The result-set will look like this:

ProductName	UnitPrice
Jarlsberg	10
Mascarpone	33
Gorgonzola	16

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The NOW() Function

The NOW() function returns the current system date and time.

SQL NOW() Syntax

SELECT NOW() FROM table_name

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SQL NOW() Example

We have the following "Products" table:

Prod_Id	ProductName	Unit	UnitPrice
1	Jarlsberg	1000 g	10.45
2	Mascarpone	1000 g	32.56
3	Gorgonzola	1000 g	15.67

Now we want to display the products and prices per today's date.
We use the following SELECT statement:

SELECT ProductName, UnitPrice, Now() as PerDate FROM Persons

The result-set will look like this:

ProductName	UnitPrice	PerDate
Jarlsberg	10.45	10/7/2008 11:25:02 AM
Mascarpone	32.56	10/7/2008 11:25:02 AM
Gorgonzola	15.67	10/7/2008 11:25:02 AM

NULL values represent missing unknown data.

By default, a table column can hold NULL values.

This chapter will explain the IS NULL and IS NOT NULL operators.

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SQL NULL Values

If a column in a table is optional, we can insert a new record or update an existing record without adding a value to this column. This means that the field will be saved with a NULL value.
NULL values are treated differently from other values.
NULL is used as a placeholder for unknown or inapplicable values.
Note: It is not possible to compare NULL and 0; they are not equivalent.

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SQL Working with NULL Values

Look at the following "Persons" table:

P_Id	LastName	FirstName	Address	City
1	Hansen	Ola		Sandnes
2	Svendson	Tove	Borgvn 23	Sandnes
3	Pettersen	Kari		Stavanger

Suppose that the "Address" column in the "Persons" table is optional. This means that if we insert a record with no value for the "Address" column, the "Address" column will be saved with a NULL value.
How can we test for NULL values?
It is not possible to test for NULL values with comparison operators, such as =, <, or <>.
We will have to use the IS NULL and IS NOT NULL operators instead.

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SQL IS NULL

How do we select only the records with NULL values in the "Address" column?
We will have to use the IS NULL operator:

SELECT LastName,FirstName,Address FROM Persons WHERE Address IS NULL

The result-set will look like this:

LastName	FirstName	Address
Hansen	Ola
Pettersen	Kari

Tip: Always use IS NULL to look for NULL values.

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SQL IS NOT NULL

How do we select only the records with no NULL values in the "Address" column?
We will have to use the IS NOT NULL operator:

SELECT LastName,FirstName,Address FROM Persons WHERE Address IS NOT NULL

The result-set will look like this:

LastName	FirstName	Address
Svendson	Tove	Borgvn 23

In the next chapter we will look at the ISNULL(), NVL(), IFNULL() and COALESCE() functions.

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SQL ISNULL(), NVL(), IFNULL() and COALESCE() Functions

Look at the following "Products" table:

P_Id	ProductName	UnitPrice	UnitsInStock	UnitsOnOrder
1	Jarlsberg	10.45	16	15
2	Mascarpone	32.56	23
3	Gorgonzola	15.67	9	20

Suppose that the "UnitsOnOrder" column is optional, and may contain NULL values.
We have the following SELECT statement:

SELECT ProductName,UnitPrice*(UnitsInStock+UnitsOnOrder) FROM Products

In the example above, if any of the "UnitsOnOrder" values are NULL, the result is NULL.
Microsoft's ISNULL() function is used to specify how we want to treat NULL values.
The NVL(), IFNULL(), and COALESCE() functions can also be used to achieve the same result.
In this case we want NULL values to be zero.
Below, if "UnitsOnOrder" is NULL it will not harm the calculation, because ISNULL() returns a zero if the value is NULL:
SQL Server / MS Access

SELECT ProductName,UnitPrice*(UnitsInStock+ISNULL(UnitsOnOrder,0)) FROM Products

Oracle
Oracle does not have an ISNULL() function. However, we can use the NVL() function to achieve the same result:

SELECT ProductName,UnitPrice*(UnitsInStock+NVL(UnitsOnOrder,0)) FROM Products

MySQL
MySQL does have an ISNULL() function. However, it works a little bit different from Microsoft's ISNULL() function.
In MySQL we can use the IFNULL() function, like this:

SELECT ProductName,UnitPrice*(UnitsInStock+IFNULL(UnitsOnOrder,0)) FROM Products

or we can use the COALESCE() function, like this:

SELECT ProductName,UnitPrice*(UnitsInStock+COALESCE(UnitsOnOrder,0)) FROM Products

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Original article here